Office Manager
Company: Pugetpsychotherapy
Location: Washington
Posted on: October 19, 2024
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Job Description:
PSP is a mental health service company located in Madison
Valley, a central neighborhood in Seattle, Washington. PSP serves
clients locally but also all over the state of Washington. We have
a well-trained team of clinicians dedicated to compassionate,
high-quality care for adults, children, teens, and families and are
proud to be a "one-stop shop" so that a wide range of needs can be
supported at our clinic. We serve a client base with many
dimensions of diversity - gender, race, culture, age, sexual
orientation, abilities, skills, experience, values, hopes, fears
and dreams. In human diversity, we see strength, the uniqueness
that each of us can contribute to the greater good. In our therapy
services, we strive to honor the different stories of our clients,
be present, and strive for empathic action. We demonstrate the
deepest part of our humanity by interacting with each other with
respect, care, and appreciation for our differences. Who We Are
Seeking: We are currently seeking a Office Manager who is excited
to partner with a well-reputed, forward-looking, fast-growing
mental health organization to deliver top-notch psychotherapy and
medication management services and psychoeducational resources to
those seeking excellent care, conveniently delivered both in-person
and online. Summary Of The Role: The Office Manager will be
responsible for overseeing daily office operations, managing
administrative tasks, and ensuring the smooth functioning of our
outpatient mental health clinic. This role requires a
detail-oriented individual with excellent organizational skills,
the ability to multitask effectively, and the ability to keep a
little twinkle in the eye in the face of stressful situations. The
Office Manager helps create a welcoming and professional
environment for the PSP clients as well as a cohesive and caring
workplace for the PSP clinicians. Details: This role can be part
time (25 hours per week) up to full time (salaried) depending on
the fit of the individual. Job location is at our Madison Valley
office; this position requires 4 days per week in person with the
option for an additional flex/remote day. Pay from $26-$30 per hour
DOE. Benefits include 13 paid holidays, paid time off, medical &
dental benefits. Schedule can be tailored to the individual - hours
are flexible between the hours of 7:30am and 7pm, M-F Specific
responsibilities will vary depending on our needs, but standard
tasks will include: Front desk management, including greeting
visitors and answering incoming calls, problem solving customer
issues with a high degree of sensitivity and care. File and
document management to ensure organization and accessibility
Supervising administrative staff and delegating tasks as needed
Management of meetings, appointments, and office events for the
administrative team, the public, and clinician educational and
social events Vendor management to coordinate services Community
relationship management to help stay connected with our referral
sources and local partners Gather feedback from team and implement
changes accordingly; Respond to office and billing requests from
clinicians and the billing department; Continue working to improve
the space to be more welcoming, comfortable, aesthetic, and
practical; Delivery announcements Manage office inventory; Remain
responsive via email, chat and Generally helping ensure the smooth
operation of PSP. This position will report directly to the owner,
Evonne Noble Our Values: Both Evonne and PSP's values are centered
around professional excellence and professional growth, warmth,
inclusivity, joy, a commitment to dialogue and social
responsibility. The ideal candidate is one who embodies the above
values and possesses the following qualities: Emotionally mature,
grounded, and responsive; Organized, tech savvy, analytical
thinker; Dynamic, able to juggle multiple projects at once and
change gears quickly throughout the day Humble, team-player, able
to switch role and wear many hats; Warm, compassionate, and capable
of having hard conversations (enforcing boundaries while
maintaining empathy). Proven experience in office management or a
related administrative role Exceptional organizational skills with
the ability to prioritize tasks effectively Excellent communication
skills, both verbal and written Excellent knowledge of Google
Workplace/Microsoft Office Suite (especially Excel/Sheets) 2-3
years of experience leading a team If you are a proactive
individual with a passion for maintaining an efficient office
environment, we encourage you to apply for the Office Manager
position. Join our team and contribute to helping make mental
health care more accessible to the public and helping create a
harmonious and connected work environment for clinicians! Position
Compensation: Full-time exempt (option available for a 30 hour .75
FTE adjustment for the right candidate) This role is eligible for
our benefits package, which includes medical and dental insurance
(covered at 50% for the employee); commuting benefit; 13 paid
holidays and PTO package This job will have the option to work
remotely 1 day per week Salary DOE: $26 - $30 per hour DOE. To
apply: Please send your resume and cover letter to Evonne Noble (
evonne@PSPseattle.com ) along with your answers to the online
questions (see our website www.PSPseattle.com ). Applications that
are not complete will not be reviewed. Give us a few examples of
your wizardry in organization and task management What is your
leadership style - tell us a story about how you successfully
worked through challenges in a leadership / management role with a
team What skills or abilities do you have that you feel help you
stand out from the other candidates who're applying for this
position? What story does your resume say about you and your
professional path? What story about you is missing from your resume
that is relevant to why you have unique qualities to qualify you
for the position above other candidates? Tell me the ways you would
improve this page to remove typos and to make it more clear and
concise but still welcoming.
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Keywords: Pugetpsychotherapy, Columbia , Office Manager, Executive , Washington, Maryland
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